MORDEN MINOR HOCKEY ASSOCIATION CONSITUTION
Amended for 2003 - 2004
a)
This organization shall be known as the Morden Minor Hockey
Association.
b)
The objectives of this organization are to promote, govern and
improve organized minor hockey in the Town of Morden;
i)
to foster among its members, supporters and teams a healthy
community spirit;
ii)
to maintain and increase the interest in a wholesome brand of
hockey;
iii) to have and exercise general care, supervision and direction
over the playing interests of its
teams and players.
The Constitution of the Morden Minor Hockey Association cannot be altered except at an Annual Meeting and the notice of the proposed alteration shall be given to the secretary in writing at least one week before the day of the meeting, and shall immediately notify the Executive Committee of the proposed changes. An amendment to this Constitution can only be made at an Annual Meeting by a two-thirds majority of the members voting thereon.
Article 3
The Membership of the Association shall consist of:
i) Parent or guardians of all players registered for any the teams under its jurisdiction.
ii) Coaches and managers of all teams under its jurisdiction
iii) Currently registered referees of level III standing appointed annually by the Referee-in-Chief
iv) Life Members
v) Executive Members
vi) Other appointed officials
Article 4
a) The Executive shall consist of at least ten members. Executive offices shall include the
Immediate Past President, President, Vice-President, Secretary, Treasurer and Chairman of
Committees such as Coaches, Scheduling, Equipment, Fund Raising, Referees, Publicity, Tournament,
Girls Rep and Members at Large.
b) One half of the members of the Executive shall be elected at each Annual Meeting for a period of two years.
All members shall eligible for re-election for two consecutive periods (6 years) only.
c) The appointment of the Executive Officers and Committee Chairmen shall be made within the Executive at its
first
regular meeting of the year. With August been the first meeting of the year.
1
BY-LAWS
BY-LAW ONE - EXECUTIVE OFFICER’S DUTIES
The Executive shall have power to:
a) Control the affairs of the
Association. It shall have power to
fill any vacancy that might occur in its members and to amend or alter regulations of the Associations and of
any league or championship competition.
b) Suspend or discipline any Executive member, coach, manager, player, referee, or other official
connected with the Association.
BY-LAW TWO – MEETINGS
a) The Annual Meeting of the Association shall be held prior to the end of April and a Semi – Annual Meeting be held prior to the end of October. The Annual Meeting shall deal with elections, constitutional changes or special items of business decided by the executive.
b) All meeting of the Executive shall be at the call of the President, except as outlined under item (c) below
i. A quorum for the Executive Meetings shall consists of more than half of its members.
ii. The President shall call regular Executive Meetings during the hockey season.
c) At the request of three Executive Members the President shall call a special meeting. No subject shall be discussed or considered at a special meeting except that specified in the notice.
BY – LAW THREE – VOTING
a) The following shall be eligible to vote at Annual Meetings
i. All parents or guardians of all players registered for any of the teams under the jurisdiction of the Association.
ii. One coach and manager for each team under its jurisdiction.
iii. Currently active referee of Level III standing
iv. Elected Executive Members
v. Life Members
b) Each eligible person attending the Annual Meeting shall have one vote.
2
BY – LAW FOUR – ELECTION OF EXECUTIVE MEMBERS
a) A slate of candidates shall be presented at the Annual meeting by a Nomination Committee consisting of the Past President, President and the Vice – President. Further nomination shall be accepted from the floor.
b) Voting shall be by show of hands.
c) Candidates receiving the highest number of votes shall be declared elected
d) In the event of a tie vote, a second vote shall be taken involving only those candidates who were tied.
e)
In the event of a second tie vote, the nomination committee has the
right to declare a winner.
BY – LAW FIVE – LIFE MEMBERS
Life membership is the highest honour that can be bestowed by this Association and should be awarded only for very distinctive service to the Association. Life Members shall be nominated by the Executive and elected at the Annual Meeting by a two – thirds majority of the members voting.
BY – LAW SIX – SPECIFIC DUTIES OF OFFICIERS
1. PRESIDENT - The President has the authority to act in the name, but within the jurisdiction, of the Association. He shall have the right to:
a. Preside at all meetings:
b. Sign as one of the signing officers for the Association:
c. Exercise the Powers of the Executive in case of emergency:
d. Suspend teams or players subject to notification of the next meeting of the Executive
e. Sit on all Committees as an ex-officio voting member
f.
Be involved with
conflict resolution cases.
2. VICE-PRESIDENT - In the absence of the President, or in the event of his inability to act, The
Vice-President shall have and exercise all the powers of the President. In addition he:
a. Shall be the Association representative to the League(s) to which its teams belong:
b. Shall be responsible for forwarding required league materials such as game sheets:
c. May assume other duties as designated by the Executive.
3
3. SECRETARY -
a. The Secretary shall keep an accurate record of the proceedings of the Association and Executive Meeting and make these minutes available to its members.
b. Shall notify the Executive members of the time and place of meetings.
c. Shall assist in registration of players and such other duties as necessary or as designate by the Executive.
4. TREASURER
a. The Treasurer shall keep a record of all monies received and disbursed.
b. Shall present to the Executive all the bills for payment, which have not been previously authorized at a formal meeting.
c. Shall present at each Annual Meeting a report and duly audited statement of the operations of the Association.
d. Shall prepare an annual budget along with the President and two other Executive members.
e. Shall be one of the signing officers for the Association.
f. Shall assist in registration of players and such other duties as necessary or designated by the Executive.
5. COACHES COMMITTEE CHAIRMAN
a. The Coaches Committee Chairman shall have the authority to appoint Coaches, Managers and other personnel required to operate teams of the Association and also the authority to temporarily suspend those deemed incompetent or undesirable. The Executive shall hold a hearing within one week of the time of the suspension to rule on the suspension and to take if necessary, further disciplinary action including dismissal. Also to deal with conflict resolution cases.
b. Shall be the liaison between the Coaches and the Executive.
c. Shall provide assistance to Coaches through clinics and instructional material
d. Shall call meetings of coaches and managers when deemed necessary.
4
e. Such other duties as necessary or as designated by the Executive.
6. SCHEDULING COMMITTEE CHAIRMAN
a. The Scheduling Committee Chairman shall work out a suitable ice-scheduling scheme with
Recreation Director of the town.
b.
He or She shall be responsible for
obtaining adequate pre-season training time, regular practice time, league and
exhibition game time.
c. All re-scheduling of ice time, cancellations and exchanges must be made through him or her.
d. Shall approve all ice time used by teams under the Association jurisdiction regardless of the purpose and the means of payment.
e. Such other duties as necessary or as designated by the Executive.
7. EQUIPMENT COMMITTEE CHAIRMAN
a. The Equipment Committee Chairman shall be responsible for the handling, storage, repairing, cleaning and inventory of equipment.
b. He or She shall be responsible for the manner of distribution and the use of all equipment.
c. He or she shall submit a list of equipment requirements and when authorized be responsible for the purchase of same.
d. Shall be responsible for organized a used equipment sale, if deemed advisable at the beginning of the season.
e. Such other duties as necessary or as designated by the Executive.
8. FUND RAISING COMMITTEE CHAIRMAN
a. The Fund Raising Committee Chairman shall be responsible for all fund raising projects.
b. He or she shall solicit funds for minor hockey from the service clubs in town and serve as communications officer to them.
5
c. He or she shall also be responsible for soliciting funds from other sources and by other means as deemed necessary by the Association.
d. Such other duties as necessary or as designated by the Executive.
9. REFEREE- IN – CHIEF
a. The Referee-in-Chief shall through the aid of clinics train and supply a sufficient corps of referees to satisfy the demands of the Association.
b. He shall be responsible to appoint properly qualified referees and timekeepers for all regular, exhibition and playoff games and his appointment will be final.
c. Supervise all referees at least twice a year for continued development and support.
d. He shall be responsible to propose a referee’s fee schedule to the Executive for approval.
e. Need not authorize payment for any referee not authorized by him for a particular game.
f. Shall be informed immediately by the manager or coach of the home team if a referee does not put in an appearance or arrive late.
g. Shall appoint a referee other than from his regular corps when he cannot secure the services of any of the regular or for special reasons considered in the interest of the Association.
h. When deemed advisable he shall also train, instruct and appoint timekeepers for games.
i. He shall have the authority to suspend or dismiss a referee or timekeeper deemed incompetent or unsuitable. The Executive shall hold a hearing within one week of the time of the suspension of a referee or timekeeper to rule on the suspension and to take if necessary further disciplinary action including dismissal.
j. Keep a record of what referees and timekeepers did what games. Total this record at the end of the month and hand into treasurer for payment to each official.
k. Such other duties as necessary or as designated by the Executive.
10. TOURNAMENT CHAIRMAN
a. Shall book ice slots with Parks & Rec to accommodate team tournament ice.
b. Shall arrange for a tournament sponsor/sponsors. Sponsors will required to pay $350.00 for a two day tournament and $175.00 for a single day tournament.
c. Shall apply to Hockey Manitoba for tournament sanctions, which are required in the event that teams from outside of Pembina Valley are entered. And apply to Pembina Valley for tournament sanctions when all teams play in the Pembina Valley League.
d. Shall arrange with Referee-in-Chief for referees and timekeepers for all games.
e. Shall provide game sheets.
f. Shall provide certificates from Dairy Queen & Chicken Chef for game stars awards.
g. Such other duties as necessary or as designated by the Executive.
11. PUBLICITYCHAIRMAN
a. Shall collect and edit news for the Communicator. Two publications a year. i. e. Dec. Feb.
b. Shall collect and edit news for the Pembina Times and the Southern Shopper.
c. Shall publish the notice of the Annual and the Semi-Annual meeting in the local newspaper at least two weeks before the meeting.
d. Such other duties as necessary or as designated by the Executive.
12. REGISTRAR
a. Shall organize volunteers for the fall registration.
b. Shall organize all teams rosters.
c. Shall get team rosters to Pembina Valley Registrar before deadline.
d. Such other duties as necessary or as designated by the Executive.
IN GENERAL ALL COMMITTEE CHAIRMAN SHOULD FILE A WRITTEN REPORT OF THE YEAR’S ACTIVITIES WITH THE SECRETARY AT THE END OF EACH SEASON.
BY-LAW SEVEN
a. The Executive shall have the authority to add duties, as it deems necessary for any member of the Executive or any of its Committee Chairman. Such additions would be regarded as temporary and could be modified or deleted without a constitutional change.
b. The Executive shall also have the authority to appoint additional Committee Chairmen for such responsibilities, as they shall decide.
BY-LAW EIGHT
The executive shall present a set of home rules and regulations at the Annual Meeting for review by the general membership.
1. PRESIDENT - The President has the authority to act in the name, but within the jurisdiction, of the Association. He shall have the right to:
a. Preside at all meetings:
b. Sign as one of the signing officers for the Association:
c. Exercise the Powers of the Executive in case of emergency:
d. Suspend teams or players subject to notification of the next meeting of the Executive
e. Sit on all Committees as an ex-officio voting member
2. VICE-PRESIDENT - In the absence of the President, or in the event of his inability to act, The
Vice-President shall have and exercise all the powers of the President. In addition he:
a. Shall be the Association representative to the League(s) to which its teams belong:
b. Shall be responsible for forwarding required league materials such as game sheets:
c. May assume other duties as designated by the Executive.
3. SECRETARY -
a. The Secretary shall keep an accurate record of the proceedings of the Association and Executive
Meeting and make these minutes available to its members.
b. Shall notify the Executive members of the time and place of meetings.
c. Shall assist in registration of players and such other duties as necessary or as designate by the
Executive.
4. TREASURER
a. The Treasurer shall keep a record of all monies received and disbursed.
b. Shall present to the Executive all the bills for payment, which have not been previously authorized at
a formal meeting.
c. Shall present at each Annual Meeting a report and duly audited statement of the operations of the
Association.
d. Shall prepare an annual budget along with the President and two other Executive members.
e. Shall be one of the signing officers for the Association.
f. Shall assist in registration of players and such other duties as necessary or designated by the
Executive.
5. COACHES COMMITTEE CHAIRMAN
a. The Coaches Committee Chairman shall have the authority to appoint Coaches, Managers and other
personnel required to operate teams of the Association and also the authority to temporarily suspend
those deemed incompetent or undesirable. The Executive shall hold a hearing within one week of the
time of the suspension to rule on the suspension and to take if necessary, further disciplinary action
including dismissal.
b. Shall be the liaison between the Coaches and the Executive.
c. Shall provide assistance to Coaches through clinics and instructional material
d. Shall call meetings of coaches and managers when deemed necessary.
e. Such other duties as necessary or as designated by the Executive.
6. SCHEDULING COMMITTEE CHAIRMAN
a. The Scheduling Committee Chairman shall work out a suitable ice-scheduling scheme with
Recreation Director of the town.
b.
He or She shall be responsible for obtaining adequate
pre-season training time, regular practice time,
league and exhibition game time.
c. All re-scheduling of ice time, cancellations and exchanges must be made through him or her.
d. Shall approve all ice time used by teams under the Association jurisdiction regardless of the purpose
and the means of payment.
e. Such other duties as necessary or as designated by the Executive.
7. EQUIPMENT COMMITTEE CHAIRMAN
a. The Equipment Committee Chairman shall be responsible for the handling, storage, repairing,
cleaning and inventory of equipment.
b. He or She shall be responsible for the manner of distribution and the use of all equipment.
c. He or she shall submit a list of equipment requirements and when authorized be responsible for the
purchase of same.
d. Shall be responsible for organized a used equipment sale, if deemed advisable at the beginning of the
season.
e. Such other duties as necessary or as designated by the Executive.
8. FUND RAISING COMMITTEE CHAIRMAN
a. The Fund Raising Committee Chairman shall be responsible for all fund raising projects.
b. He or she shall solicit funds for minor hockey from the service clubs in town and serve as
communications officer to them.
c. He or she shall also be responsible for soliciting funds from other sources and by other means as
deemed necessary by the Association.
d. Such other duties as necessary or as designated by the Executive.
9. REFEREE- IN – CHIEF
a. The Referee-in-Chief shall through the aid of clinics train and supply a sufficient corps of referees to
satisfy the demands of the Association.
b. He shall be responsible to appoint properly qualified referees and timekeepers for all regular,
exhibition and playoff games and his appointment will be final.
c. Supervise all referees at least twice a year for continued development and support.
d. He shall be responsible to propose a referee’s fee schedule to the Executive for approval.
e. Need not authorize payment for any referee not authorized by him for a particular game.
f. Shall be informed immediately by the manager or coach of the home team if a referee does not put in
an appearance or arrive late.
g. Shall appoint a referee other than from his regular corps when he cannot secure the services of any
of the regular or for special reasons considered in the interest of the Association.
h. When deemed advisable he shall also train, instruct and appoint timekeepers for games.
i. He shall have the authority to suspend or dismiss a referee or timekeeper deemed incompetent or
unsuitable. The Executive shall hold a hearing within one week of the time of the suspension of a
referee or timekeeper to rule on the suspension and to take if necessary further disciplinary action
including dismissal.
j. Keep a record of what referees and timekeepers did what games. Total this record at the end of the
month and hand into treasurer for payment to each official.
k. Such other duties as necessary or as designated by the Executive.
10. TOURNAMENT CHAIRMAN
a. Shall book ice slots with Parks & Rec to accommodate team tournament ice.
b. Shall arrange for a tournament sponsor/sponsors. Sponsors will required to pay $350.00 for a two
day tournament and $175.00 for a single day tournament.
c.